Privacy Policy & GDPR Notice
1. Introduction
Algo Group is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and protect personal data when you interact with our website or use our payroll services.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy applies to personal data collected from:
Contractors and subcontractors
Clients and business partners
Website visitors
Employees and applicants
Recruitment agencies and intermediaries
By using our services or visiting our website, you acknowledge the terms of this Privacy Policy.
2. Who We Are
Algo Group provides CIS payroll, PAYE payroll, and umbrella payroll services to contractors, agencies, and businesses.
For the purposes of data protection legislation, Algo Group is the Data Controller responsible for your personal information.
If you have questions about this policy or how we process your data, please contact us:
Email: info@algogroup.ltd
Address: 18 Edinburgh Close Edinburgh Close, Banbury, England, OX16 0NY
3. What Personal Data We Collect
We may collect and process the following categories of personal data:
Identity Information
Full name
Date of birth
National Insurance number
Passport or identification documents
Contact Information
Address
Email address
Telephone number
Financial Information
Bank account details
Payment information
Payroll records
Employment Information
Employment status
Contract details
Agency information
Payroll and tax records
CIS Information
UTR number
Verification status
Subcontractor details
Technical Information
When you visit our website, we may collect:
IP address
Browser type
Device information
Website usage data
4. How We Use Your Personal Data
We use personal data for the following purposes:
Providing Payroll Services
To process payroll for:
CIS subcontractors
PAYE employees
Umbrella contractors
This includes:
Calculating tax and deductions
Issuing payslips
Making payments
Reporting to HMRC
Compliance with Legal Obligations
We must process personal data to comply with legal requirements including:
HMRC reporting
Tax legislation
Anti-fraud regulations
Employment law
Communication
We may use your data to:
Respond to enquiries
Provide service updates
Communicate about payroll matters
Website Improvements
Website data helps us:
Improve user experience
Analyse website traffic
Maintain security
5. Legal Basis for Processing Data
Under UK GDPR, we rely on the following legal bases:
Contractual Obligation
Processing data necessary to provide payroll services.
Legal Obligation
Complying with HMRC regulations and employment legislation.
Legitimate Interests
Operating and improving our services while ensuring business continuity.
Consent
Where required, we will obtain your consent before processing specific data.
6. Sharing Your Information
We may share personal data with trusted third parties where necessary to provide services or comply with legal requirements.
These may include:
HM Revenue & Customs (HMRC)
Recruitment agencies
Payment providers and banks
Accountants and auditors
Professional advisers
Software and payroll system providers
Regulatory authorities
All third parties are required to handle personal data securely and in accordance with data protection laws.
We do not sell personal data to third parties.
7. Data Security
Algo Group takes data protection seriously and implements appropriate technical and organisational measures to safeguard personal data.
These measures include:
Secure payroll systems
Encrypted data storage
Restricted access to sensitive information
Staff training on data protection
Secure data transfer protocols
We continuously review our systems to protect against unauthorised access, loss, or misuse of data.
8. Data Retention
We only retain personal data for as long as necessary to fulfil the purposes outlined in this policy.
Typical retention periods include:
Payroll records: 6 years
Tax records: 6 years
Financial documentation: 6 years
These retention periods comply with HMRC requirements.
After this time, personal data will be securely deleted or anonymised.
9. Your Data Protection Rights
Under UK GDPR, you have the following rights:
Right to Access
You can request copies of your personal data.
Right to Rectification
You can request corrections to inaccurate information.
Right to Erasure
You may request deletion of your data in certain circumstances.
Right to Restrict Processing
You may request limitations on how your data is processed.
Right to Data Portability
You can request transfer of your personal data to another organisation.
Right to Object
You may object to certain types of data processing.
To exercise these rights, please contact us at:
info@algogroup.ltd
We will respond within one month.
10. Cookies and Website Tracking
Our website may use cookies to improve functionality and analyse traffic.
Cookies may be used for:
Website performance monitoring
Analytics and visitor statistics
Improving user experience
You can control or disable cookies through your browser settings.
11. Third-Party Links
Our website may contain links to external websites. Algo Group is not responsible for the privacy practices of those websites.
We recommend reviewing their privacy policies before providing personal data.
12. International Data Transfers
Algo Group primarily stores and processes data within the United Kingdom and the European Economic Area (EEA).
If data is transferred outside these areas, we ensure appropriate safeguards are in place to protect personal information.
13. Changes to This Privacy Policy
Algo Group may update this Privacy Policy from time to time to reflect legal, regulatory, or operational changes.
The latest version will always be available on our website.
14. Complaints
If you believe your data has been handled improperly, you have the right to lodge a complaint with the UK data protection authority:
Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
We encourage you to contact us first so we can resolve any concerns.